Introduction

Greg Workspace ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our internal workspace booking platform.

By accessing Greg Workspace through Google authentication, you agree to this Privacy Policy. If you do not agree, please do not use our services.

1. Information Collection

Google Authentication Data

When you log in through Google, we collect only the minimum information required:

• Your name (first and last)
• Email address
• Google account ID
• Profile picture (optional)

Workspace Booking Data

When using our booking system, we collect:

• Workspace preferences
• Booking dates and times
• Department/team information
• Special requirements (if provided)

2. Authentication Process

Access to Greg Workspace is strictly controlled:

• Only users pre-approved in our database can authenticate
• Google authentication verifies your organizational email
• New users must be manually added by administrators

3. How We Use Your Information

We use your data exclusively for:

• Verifying your identity and access privileges
• Managing workspace reservations
• Optimizing office space allocation
• Communicating booking confirmations
• Generating internal usage reports

4. Data Sharing

We do not share your personal data externally. Internally, limited information is visible to:

• Facilities management for space planning
• Your team leaders for coordination
• IT administrators for system maintenance

5. Data Security

We implement robust security measures:

• Encrypted data transmission
• Role-based access controls
• Regular security audits
• Secure server infrastructure

6. Data Retention

We retain your information only as needed:

• Active user data: Until account termination
• Booking history: 3 years for reporting
• Inactive accounts: Deleted after 12 months

7. Your Rights

You have the right to:

• Access your personal data
• Request corrections
• Delete non-essential information
• Export your booking history

8. Changes to This Policy

We may update this policy periodically. Significant changes will be communicated via your organizational email.

Contact Information

For privacy concerns, contact: privacy@gregworkspace.com

© 2025 Greg Workspace. All rights reserved.